Archiving, scanning, and document management will continue playing an important role in record keeping throughout and over the coming years. Has your company embraced the newest possibilities, customizing those to meet the specific needs of the organization?
Scanning and document management trends evolve all the time as technologies become more advanced and affordable. If you’re looking for ways to up your game, the following trends could be the ones to look forward to.
Remote Work and Enhanced Collaboration
If you don’t have a remote work plan in place, you should definitely fix that shortcoming in the coming year.
The Covid-19 pandemic has had a significant impact on the way we work and collaborate. Home offices and telecommuting became prominent and a hybrid workplace model will probably continue to be effective over the course.
To give your employees such opportunities, you need to embrace cloud-based document storage and digital document management systems.
Both of these technologies enable access to important records from any location.
In addition, modern document management systems enhance version control, document retention, and indexing. The risk of errors and misplacement is reduced significantly, increasing productivity (even when workers aren’t accessing key information from one and the same office).
These technologies will qualify among the most rapidly expanding ones on the market in the coming years.
According to statistics, the document management system market was worth 4.89 billion dollars in 2019. By 2025, it is anticipated to reach 10.17 billion dollars.The annual growth over the forecast period is 13 percent.
These figures show you how the importance of effective document management solutions is going to grow. Investing in these technologies right now will yield an excellent return on investment, especially if you make the most of the software by training staff and creating the right automated workflows.
Scanning and Document Management Trends: Automation
Speaking of automated workflows, this is another prominent development.
Automation in scanning and document management has already eliminated or reduced the need for the performance of cumbersome, repetitive tasks.
Something as incredible as robotic and artificial intelligence (AI) automation is already available on the market. While these opportunities may sound futuristic, modern technologies are endowed with the capability of learning and offering a more tailored performance than ever before.
Specialized programs and software tools can handle repetitive tasks with a high degree of accuracy. They are created to learn from human input and start mimicking it. And while automated document management may have somewhat limited capabilities now, the potential for complex workflow creation will grow quickly.
Software as a Service (SaaS)
SaaS solutions are anticipated to turn into a leading document management operational model over the course of.
SaaS solutions reduce the need for hardware investment and expensive support of corporate systems. SaaS deployment is faster and easier. In addition, most such solutions come with disaster recovery and excellent security capabilities.
When a business introduced SaaS document management, the company is no longer responsible for the maintenance of the application or the hardware that backs it up. Hence, SaaS isn’t just more affordable – it’s more practical in the long run. SaaS solutions are also highly compatible with a hybrid or a remote work model. Most SaaS document management applications are provided via the cloud, which means they’re accessible from any location.
Multicloud Strategies
Not only are businesses making a move to the cloud when it comes to scanning and document management, they are also embracing multicloud strategies.
Put in simple terms, the multi-cloud approach refers to selecting an array of cloud-based services from different providers. There’s a simple reason why an enterprise would prefer multi-cloud. Some solutions are better at executing certain tasks than others. Others offer better customization or a more affordable experience or better security.
Whatever the reason, there’s no need to stick to just one cloud application for all document management needs of the organization. Picking and choosing a medley of applications will usually result in better productivity, enhanced collaboration, and more accountability.
Coming up with a multi-cloud strategy will essentially combine the best features that different applications have to offer. In order to make your multi-cloud strategy highly effective, however, you’ll need to examine your current needs and your future goals. Based on this data, you’ll find it much easier to identify the solutions and the features that will be in line with your operational forecasts.
The Takeaways
Hybrid approaches and strategies based on multiple cloud-based solutions will dominate document management (and possibly in the following years).
Organizations will need to look at the opportunities and also account for the various record management challenges they’re already facing. For example, data right now originate from numerous sources. The formats differ, and the possibilities for data analysis are limited. Such challenges can be addressed through a tailored multi-cloud approach aimed at connecting and standardizing.
Scalable document management solutions will continue expanding operations and enabling new functionalities. Keeping an eye for change and understanding the rapidly evolving technological landscape will allow for better, more tailored, and more cost-efficient implementations within the field.