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6 Scary Facts about Paper Use and Waste in the Average Office

Are you considering a switch to a paperless office? Or maybe you’re not convinced yet this is the right thing to do? On top of giving you convenience, a paperless office can also help you establish a brand that puts emphasis on green operations and being environmentally-conscious. Chances are that you don’t have a specific idea about the scope of paper waste that occurs in the average office. Here’s some information that will probably be enlightening and a little bit terrifying. Paper Use by the Average US Office Worker This one is a real shocker – do you know how much paper the average US office worker goes through in a year? The answer is the staggering 10,000 sheets! The...
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Tips for Protecting Sensitive Data and Corporate Documents

Of all documents shared by a business, 12.8 percent are visible to the entire organization and 28.3 percent are shared with third-party individuals or business partners, a SkyHigh survey suggests. More than nine percent of the documents shared externally feature sensitive data. The same applies to 16.2 percent of all documents (shared both externally and inside the organization). These numbers mean that many companies are at a risk of cybercrime or corporate data theft. Statistics suggest that a staggering 59 percent of employees steal sensitive company data when quitting or being fired. This isn’t the only security risk, however. In 2016 alone, there were 454 reported data breaches that involved 12.7 million records! The attackers needed more than one minute...
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The Most Important Record Management Legislation Small Businesses should Comply with

Record management has numerous components that go beyond picking the right software for the job. A good understanding of legal requirements is also essential for ensuring compliance and preventing costly fines. Small businesses in the US have to comply with both state and federal record management and retention regulations. Here are some of the biggest essentials to keep in mind when putting a database together and considering the amount of time for which to maintain an archive. Personnel Record Management Legislation Overview As a business owner, you have to put together a record management policy that complies with both state and federal retention laws. If there happens to be a contradiction between state and federal requirements, follow the more conservative...
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Is Cloud Document Management the Right Option for Your Business?

Cloud document storage and management offers a lot of convenience, which is why the popularity of such services is growing. Global cloud service revenue has gone up from 0.64 billion US dollars in 2010 to the impressive 4.04 billion dollars in 2016. It’s also interesting to point out how the industry has responded to the demand. Data center cloud storage capacity is expected to go up from 170 exabytes in 2015 to 1,290 exabytes in 2020. By the end of 2016, 80 percent of small and medium-sized businesses had some of their business information on the cloud. Is this possibility suitable for just about everyone, however? Will it make sense for your business? Do You Plan Growth in the Future?...
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Some of the Most Prominent 2017 Document Management Trends

Do you know that document challenges are responsible for 21.3 percent of productivity loss at the office? This is the main reason why document management solution providers are attempting to modernize their products and help companies get better results. The introduction of the right document management system reduces associated costs by approximately 40 percent, research shows. What’s even more impressive, the right solution produces a 404 percent return on investment within five years of implementation. To experience these benefits, you have to select the right electronic document management system for your business. Familiarizing yourself with innovations in the field will make it much easier to figure out which solution is going to work the best and address all of your needs....
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Four Reasons to Consider a Professional Document Scanning Service

To scan or not to scan? This is a question that many businesses are dealing with. In fact, statistics suggest that only 38 percent of documents originating on paper are scanned. Only 37 percent of corporate organizations are scanning about 50 percent of incoming paper documents. Only 12 percent scan more than 80 percent of the paper-based information that they receive. Document scanning definitely has room for growth. The benefits that it brings to the table will undoubtedly boost its popularity in the years to come. If you’re wondering about a professional document scanning service, you probably need some additional information to make up your mind. Here are some of the top reasons why document scanning solutions are ideal for...
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The 6 Biggest Benefits of Working in a Paperless Office

Did you know that the average US office worker needs about 10,000 sheets of paper per year? This number adds up to approximately four million tons of copy paper required by American offices annually. Apart from being hugely wasteful, the use of so much paper is also expensive. Moving to a paperless office today has become easier than ever through the use of document scanning services and cloud document management. If you’re considering the switch, you’re definitely on the right track. Here are some of the biggest benefits you’ll get to enjoy after making the transition to digital document processing and management. Reduced Cost of Operations This one is a no brainer and it applies to all companies – startups...
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Achieving the Paperless Office

  All businesses are able to undergo a digital conversion through document scanning, and each year more are doing so because of the many advantages that going paperless offers you. The cost of having an office in a pricey building is just one reason to go paperless. There’s the option of renting a storage unit for keeping documents—after all, why have a box take up room in an expensive office space when you could just have it in a storage unit? Then again, why rent out a storage unit altogether when you have the option of keeping company records digitally and clutter-free? The Association for Information and Image Management (AIIM), a non-profit organization that provides independent research for information professionals,...
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When Space is Limited, Document Scanning is There

Whether the setting is a large business or a home office, one thing is certain: as time goes on, the documents pile up—the mail keeps coming in, new orders are placed, or old records need to be properly stored. When space is limited, it is important to remember that document scanning is a viable solution that more and more companies are taking advantage of. There was a time when records had to be kept in physical forms—in manila folders placed neatly on bookshelves spanning entire walls at your doctor’s office, or in storage boxes stacked atop each other in a large room, each file becoming harder and harder to locate as months went by. If you had to find a...
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The Future Of Freight Transport In A Digital Age

  Whether your freight company is privately or corporately operated, one constant remains: each shipment requires an excessive amount of paper. One can only imagine the filing system that manages to keep all data organized and accounted for. The offices of a company must store hard copies of all of their correspondence, because that is how freight transport is primarily conducted. However, just how effective are these methods and are they the most efficient method for a freight transport company? Filing and physical data storage is quickly becoming archaic methods. We live in an age where supply and demand is at its highest peak, and studies show there is no slowing down.   Approximately 25 million shipments are made each...
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