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The Biggest Benefits of Electronic Health Records

Medical and health records are documents of paramount importance. They record facts, data pertaining to an individual treatment and the health status of a certain individual. Tracking the progress of patients and identifying errors will be heavily dependent on the maintenance of impeccable records. Electronic health records are making it easier for physicians, clinics and hospitals to maintain meticulous information about their patients. Centers for Disease Control and Prevention statistics, however, suggest that only 53.9 percent of office-based physicians are making use of such a system. It’s quite interesting to point out that most physicians who rely on such a system report a high level of satisfaction with it. Statistics suggest that three quarters of the physicians who rely on...
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How Document Digitalization can Increase Workplace Productivity

Is your document management strategy the most effective one out there? You may think that you’ve come up with the ideal system but if it doesn’t feature digitalization, chances are that you’re operating at a low level of efficiency. Document management problems can lead to serious consequences for every business. An extensive survey was carried out among IT businesses in 2012. The results suggest that document issues contribute to 21.3 percent of the productivity losses that businesses encounter. Another report suggests that the average professional spends approximately 50 percent of their work time looking for documents. Each single operation lasts 18 minutes until relevant information is discovered. These are just two examples showing how poor document management can bring down productivity...
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A Guide to the Preservation and Digitalization of Historic Documents

The preservation of historic documents is a task of paramount importance. Many of these are unique copies and their loss would signify the destruction of little pieces of history that could never be gotten back. This is why opting for thorough digitalization is such a crucial task. To get the best results, however, it’s important to do it properly. Digitalization of Historic Documents: Preliminary Steps When old, delicate and unique historic documents have to be turned into digital copies, it’s best to leave the task to professionals. An amateur who’s attempting to complete the task on their own may do a lot of damage, even cause the destruction of such fine pieces of paper. Before calling in a professional team...
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Tips for Blueprint Scanning: Getting the Best Results

Blueprints play an important role in the work of many companies. These documents will typically have to be included and maintained in a corporate archive. If you’re considering the digitalization of all your company’s documents, you will have to think about the best approach that will give you good results. Document digitalization typically starts with scanning. When documents are scanned, a digital file is created and added to an online management system. Blueprint scanning comes with its specifics. Some of the main challenges stem from the size of blueprints. They’re not standard A4 pages, which means that a normal scanner will not accommodate for the entire blueprint at once. If you’re facing the difficult task of scanning blueprints, you may...
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The Challenges of Oversized Document Scanning and How to Address Those

A company’s document archive doesn’t consist solely of A4 pages. Very often, there will be maps, blueprints, large format plans and many other documents that can’t be considered standard. Using the typical office scanner for the purpose of digitalizing such documents will pose a number of challenges. It is possible to turn non-traditional documents into digital copies but specialized equipment and some skills will be required. Here’s a brief overview that will give you a better idea about the process. The Challenges of Large-Format Scanning The biggest difficulty stemming from scanning large documents is that they’re not going to fit the scanner’s window. Consumer-grade flatbed scanners are made to fit an A4, an A3 size of sheet at best. Anything...
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Why Professional Hard Drive Destruction is Best for Your Business

Destroying paper documents is one thing but do you know what it takes to get rid of electronic data stored on office hardware? Many businesses are unaware of the trail that can be left behind, which will eventually jeopardize sensitive data. Professional hard drive destruction provides a viable alternative to DIY data elimination. It brings a number of important advantages to the table, the biggest one being confidentiality. Just about every business can benefit from hard drive destruction services and here are the main reasons why. Unrecoverable Data When a hard drive is left intact, it’s very easy for professionals to recover information from it. While this probably isn’t going to be a major disaster for a home computer user,...
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5 Benefits of Professional Document Shredding

How many sensitive documents does your business handle on a daily basis? How many of these documents need to be destroyed? Are you worried about the loss or theft of personal data or other sensitive information? If so, professional document shredding may be the right option for your business. Should you seek professional document shredding? Will the benefits outweigh the costs? The answer to both question is yes and here are some additional details to help you make up your mind about requesting such a service. Security Comes First! Over the past eight years, more than one billion documents in the US have become compromised. Such data security problems have cost businesses more than 48 billion dollars. Of all small...
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What is Document Redaction and does Your Business Need it?

Many companies are faced with the task of maintaining document archives for the purpose of compliance. Quite often, these extensive archives contain sensitive data. Safeguarding such information is far from an easy task. Concerns about sensitive data are legitimate because more than 5.5 million records are lost or stolen on a daily basis, the Breach Level Index suggests. This means that 64 records go missing every single second. These numbers are concerning. Other reports suggest that data breaches are on the rise, as well. According to Bloomberg, 2016 was a record year for data breaches with a 40 percent increase in the number of incidents on an annual basis. Numerous things can be done to increase the safety of an archive...
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Tips for Turning Paper Blueprints into Digital Files

The digitalization of paper blueprints makes a lot of sense for all businesses. Sketches and other blueprint images may be required for reference in the future but the problem with traditional archives is that they may deteriorate with the passage of time. A few specifics have to be kept in mind when attempting to turn paper blueprints into digital files. Here are a few of the essentials to keep in mind. When in Doubt, Choose a Professional Blueprint Scanning Service This is the first and probably the most important tip to keep in mind. There are so many professional solutions out there that it doesn’t make a lot of sense to attempt completing blueprint scanning and digitalization on your own....
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The Main Differences between Document Scanning and Document Conversion

Choosing the correct data storage method is a big deal for most businesses. Not only will the proper solution reduce expenditure, it will also boost productivity and enhance the security of sensitive data. Many businesses are already making the transition from traditional paper-based document storage to full digitalization. The conversion of paper documents to a digital format is one of the essentials for making the transition. The good news is that many companies offer such services and if you’d like to make the switch, you’ll be free from having to handle everything on your own. Two of the most prominent services in the field are document scanning and document conversion. While these two services can work alongside each other, they’re...
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