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Document Scanning Benefits for Your HR Department

The work of HR professionals is quite tough because these experts need to process a lot of data on a daily basis. According to the Society for Human Resource Management, 79 percent of HR departments believe that digital document management systems are effective. At the same time, 47 percent of these departments are still heavily reliant on paper. Making a switch to digital document management prevents waste, saves money and increases productivity. Change, however, is often threatening, which is why it can be resisted. The first step towards the creation of a digital archive and the reduction of paper use in the HR department is document scanning. Professional document scanning is a quick and effective process that brings a number...
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The Disadvantages of Using a Shared Drive for Document Management

Document management options abound today but many businesses still adopt an old-school approach towards data classification. The good, old shared drive is still prominent in various organizations but is it the best option out there? Hard drives are far from reliable. Some studies suggest that hardware failure becomes a possibility after only three years of use. This isn’t the only problem linked to the reliance on shared drives for document management. Various security and document retrieval issues arise, as well. If you’re still relying on shared drives, take a look at the following list of cons and use the information to determine whether the technology still makes sense for your organization. Document Misfiling A shared drive doesn’t allow for the...
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Is Going Paperless a Good Idea for a Home Office?

5The home office is gaining more and more prominence with every passing day. According to 2015 data by the Bureau of Labor Statistics (BLS), 24 percent of people have done some work from home during the year. The figure is up from 19 percent in 2003. In just one decade, the number of telecommuters has gone up 115 percent. This means that at least 3.9 million Americans are working from home at least some of the time. If you’re one of these people, you have probably set up a home office and you’re thinking of ways to improve efficiency. This is even more important for freelancers and individuals that own home-based businesses. Optimizing expenses and streamlining the production process could...
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Ways in Which Document Shredding can Save You Money

Every single business is looking for ways to reduce expenses and increase profits in the long run. Some of the simplest everyday decisions are the ones that can potentially result in much more effective budgeting and less wasteful practices. Here’s a simple example – instructing everyone to turn off their computer in the end of the work day can save a company 44.65 dollars per user per year when it comes to electricity bills. Moving from paper towels to electric hand dryers can also save a lot of money on basic office supplies. These two examples show that every single decision matters in terms of ensuring expense reduction. When it comes to effective document destruction, choosing the right method will...
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The Biggest Benefits of Electronic Health Records

Medical and health records are documents of paramount importance. They record facts, data pertaining to an individual treatment and the health status of a certain individual. Tracking the progress of patients and identifying errors will be heavily dependent on the maintenance of impeccable records. Electronic health records are making it easier for physicians, clinics and hospitals to maintain meticulous information about their patients. Centers for Disease Control and Prevention statistics, however, suggest that only 53.9 percent of office-based physicians are making use of such a system. It’s quite interesting to point out that most physicians who rely on such a system report a high level of satisfaction with it. Statistics suggest that three quarters of the physicians who rely on...
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How Document Digitalization can Increase Workplace Productivity

Is your document management strategy the most effective one out there? You may think that you’ve come up with the ideal system but if it doesn’t feature digitalization, chances are that you’re operating at a low level of efficiency. Document management problems can lead to serious consequences for every business. An extensive survey was carried out among IT businesses in 2012. The results suggest that document issues contribute to 21.3 percent of the productivity losses that businesses encounter. Another report suggests that the average professional spends approximately 50 percent of their work time looking for documents. Each single operation lasts 18 minutes until relevant information is discovered. These are just two examples showing how poor document management can bring down productivity...
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A Guide to the Preservation and Digitalization of Historic Documents

The preservation of historic documents is a task of paramount importance. Many of these are unique copies and their loss would signify the destruction of little pieces of history that could never be gotten back. This is why opting for thorough digitalization is such a crucial task. To get the best results, however, it’s important to do it properly. Digitalization of Historic Documents: Preliminary Steps When old, delicate and unique historic documents have to be turned into digital copies, it’s best to leave the task to professionals. An amateur who’s attempting to complete the task on their own may do a lot of damage, even cause the destruction of such fine pieces of paper. Before calling in a professional team...
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Tips for Blueprint Scanning: Getting the Best Results

Blueprints play an important role in the work of many companies. These documents will typically have to be included and maintained in a corporate archive. If you’re considering the digitalization of all your company’s documents, you will have to think about the best approach that will give you good results. Document digitalization typically starts with scanning. When documents are scanned, a digital file is created and added to an online management system. Blueprint scanning comes with its specifics. Some of the main challenges stem from the size of blueprints. They’re not standard A4 pages, which means that a normal scanner will not accommodate for the entire blueprint at once. If you’re facing the difficult task of scanning blueprints, you may...
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The Challenges of Oversized Document Scanning and How to Address Those

A company’s document archive doesn’t consist solely of A4 pages. Very often, there will be maps, blueprints, large format plans and many other documents that can’t be considered standard. Using the typical office scanner for the purpose of digitalizing such documents will pose a number of challenges. It is possible to turn non-traditional documents into digital copies but specialized equipment and some skills will be required. Here’s a brief overview that will give you a better idea about the process. The Challenges of Large-Format Scanning The biggest difficulty stemming from scanning large documents is that they’re not going to fit the scanner’s window. Consumer-grade flatbed scanners are made to fit an A4, an A3 size of sheet at best. Anything...
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Why Professional Hard Drive Destruction is Best for Your Business

Destroying paper documents is one thing but do you know what it takes to get rid of electronic data stored on office hardware? Many businesses are unaware of the trail that can be left behind, which will eventually jeopardize sensitive data. Professional hard drive destruction provides a viable alternative to DIY data elimination. It brings a number of important advantages to the table, the biggest one being confidentiality. Just about every business can benefit from hard drive destruction services and here are the main reasons why. Unrecoverable Data When a hard drive is left intact, it’s very easy for professionals to recover information from it. While this probably isn’t going to be a major disaster for a home computer user,...
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