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The Challenges of Oversized Document Scanning and How to Address Those

A company’s document archive doesn’t consist solely of A4 pages. Very often, there will be maps, blueprints, large format plans and many other documents that can’t be considered standard. Using the typical office scanner for the purpose of digitalizing such documents will pose a number of challenges. It is possible to turn non-traditional documents into digital copies but specialized equipment and some skills will be required. Here’s a brief overview that will give you a better idea about the process. The Challenges of Large-Format Scanning The biggest difficulty stemming from scanning large documents is that they’re not going to fit the scanner’s window. Consumer-grade flatbed scanners are made to fit an A4, an A3 size of sheet at best. Anything...
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Why Professional Hard Drive Destruction is Best for Your Business

Destroying paper documents is one thing but do you know what it takes to get rid of electronic data stored on office hardware? Many businesses are unaware of the trail that can be left behind, which will eventually jeopardize sensitive data. Professional hard drive destruction provides a viable alternative to DIY data elimination. It brings a number of important advantages to the table, the biggest one being confidentiality. Just about every business can benefit from hard drive destruction services and here are the main reasons why. Unrecoverable Data When a hard drive is left intact, it’s very easy for professionals to recover information from it. While this probably isn’t going to be a major disaster for a home computer user,...
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5 Benefits of Professional Document Shredding

How many sensitive documents does your business handle on a daily basis? How many of these documents need to be destroyed? Are you worried about the loss or theft of personal data or other sensitive information? If so, professional document shredding may be the right option for your business. Should you seek professional document shredding? Will the benefits outweigh the costs? The answer to both question is yes and here are some additional details to help you make up your mind about requesting such a service. Security Comes First! Over the past eight years, more than one billion documents in the US have become compromised. Such data security problems have cost businesses more than 48 billion dollars. Of all small...
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What is Document Redaction and does Your Business Need it?

Many companies are faced with the task of maintaining document archives for the purpose of compliance. Quite often, these extensive archives contain sensitive data. Safeguarding such information is far from an easy task. Concerns about sensitive data are legitimate because more than 5.5 million records are lost or stolen on a daily basis, the Breach Level Index suggests. This means that 64 records go missing every single second. These numbers are concerning. Other reports suggest that data breaches are on the rise, as well. According to Bloomberg, 2016 was a record year for data breaches with a 40 percent increase in the number of incidents on an annual basis. Numerous things can be done to increase the safety of an archive...
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Tips for Turning Paper Blueprints into Digital Files

The digitalization of paper blueprints makes a lot of sense for all businesses. Sketches and other blueprint images may be required for reference in the future but the problem with traditional archives is that they may deteriorate with the passage of time. A few specifics have to be kept in mind when attempting to turn paper blueprints into digital files. Here are a few of the essentials to keep in mind. When in Doubt, Choose a Professional Blueprint Scanning Service This is the first and probably the most important tip to keep in mind. There are so many professional solutions out there that it doesn’t make a lot of sense to attempt completing blueprint scanning and digitalization on your own....
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The Main Differences between Document Scanning and Document Conversion

Choosing the correct data storage method is a big deal for most businesses. Not only will the proper solution reduce expenditure, it will also boost productivity and enhance the security of sensitive data. Many businesses are already making the transition from traditional paper-based document storage to full digitalization. The conversion of paper documents to a digital format is one of the essentials for making the transition. The good news is that many companies offer such services and if you’d like to make the switch, you’ll be free from having to handle everything on your own. Two of the most prominent services in the field are document scanning and document conversion. While these two services can work alongside each other, they’re...
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How Document Scanning Plays a Role in Increasing Business Sustainability

Document scanning and imaging services are growing in popularity and there are several reasons for the high demand. For a start, they make it much easier and cost-efficient for businesses to do document management. In addition, they contribute to improved sustainability – a goal that so many companies are working towards. Sustainability isn’t just a branding thing. Of all managers questioned in a Boston Consulting Group survey, 37 percent said that sustainability efforts are a source of profit for the business. As a result, 48 percent of the participants changed their business models. Document scanning is an excellent option for boosting sustainability. Here are a few of the reasons why it really works. Getting Rid of Lots of Paper This is...
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6 Scary Facts about Paper Use and Waste in the Average Office

Are you considering a switch to a paperless office? Or maybe you’re not convinced yet this is the right thing to do? On top of giving you convenience, a paperless office can also help you establish a brand that puts emphasis on green operations and being environmentally-conscious. Chances are that you don’t have a specific idea about the scope of paper waste that occurs in the average office. Here’s some information that will probably be enlightening and a little bit terrifying. Paper Use by the Average US Office Worker This one is a real shocker – do you know how much paper the average US office worker goes through in a year? The answer is the staggering 10,000 sheets! The...
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Tips for Protecting Sensitive Data and Corporate Documents

Of all documents shared by a business, 12.8 percent are visible to the entire organization and 28.3 percent are shared with third-party individuals or business partners, a SkyHigh survey suggests. More than nine percent of the documents shared externally feature sensitive data. The same applies to 16.2 percent of all documents (shared both externally and inside the organization). These numbers mean that many companies are at a risk of cybercrime or corporate data theft. Statistics suggest that a staggering 59 percent of employees steal sensitive company data when quitting or being fired. This isn’t the only security risk, however. In 2016 alone, there were 454 reported data breaches that involved 12.7 million records! The attackers needed more than one minute...
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The Most Important Record Management Legislation Small Businesses should Comply with

Record management has numerous components that go beyond picking the right software for the job. A good understanding of legal requirements is also essential for ensuring compliance and preventing costly fines. Small businesses in the US have to comply with both state and federal record management and retention regulations. Here are some of the biggest essentials to keep in mind when putting a database together and considering the amount of time for which to maintain an archive. Personnel Record Management Legislation Overview As a business owner, you have to put together a record management policy that complies with both state and federal retention laws. If there happens to be a contradiction between state and federal requirements, follow the more conservative...
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