Working from home used to be the exception rather than the rule prior and the Covid-19 pandemic. The coronavirus crisis, however, created a brand new work-from-home economy that’s probably here to stay.
Data shows that an astounding 42 percent of the workforce had been working from home full-time. And this trend isn’t just a short-term occurrence. According to Forbes analysis, 70 percent of the workforce will be engaging in tasks remotely by 2025.
These new realities call for changes in some standard professional models and operations. The handling of traditional postal mail is an example of an old-school workflow that will have to be upgraded due to work-from-home realities.
Mail scanning is a viable option for ensuring continuity and effortless access to vital information. If you’re considering remote work and more flexibility for your employees, this is one of the solutions you’ll definitely need to pursue.
Supporting the Needs of Your Remote Workforce: Time for Adaptation
Remote workers have distinctive needs that have to be addressed adequately. Access to information and collaboration rank among the processes that are burdened the most by a flexible or hybrid work model.
To support your remote workers, you have to establish both the right infrastructure and the right processes.
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Maintaining regular virtual contact, opting for cloud-based document management, agile workflows, and more effective project tracking will all be required.
Luckily, the market today offers a whole host of cloud-based solutions to facilitate just every aspect of remote work. Such solutions are highly scalable and accessible from any location with good internet connectivity. As a result, all team members can remain on the same page when it comes to progress, collaboration, and adherence to the same procedures.
Technology, however, isn’t the only thing that will need to change. It’s even more important to establish agile and flexible procedures within the workspace. Employee training and setting standards via universal guidelines will both be imperative.
Mail Scanning and Workforce Agility: What’s the Place of the Service?
Postal mail scanning is an ingenious service most businesses today can benefit from.
Unless you’ve gone 100 percent paperless, you receive some traditional postal mail. When people are working from home, getting access to such letters can be a complicated procedure involving a number of logistical steps.
This is where mail scanning and virtual mailroom creation come in.
A digital mailroom consists of all incoming postal mail that has been scanned and uploaded to a cloud-based storage space. When mail scanning occurs quickly and efficiently, employees gain effortless access to all of the important documentation and data they need on a daily basis.
Luckily, many companies offer digital mailroom tips & solutions for creation and scanning services today. These are personalized to address the needs of the specific team and ensure data management consistency.
If a significant portion of your workforce is currently performing from home, mail digitization is a definite must-have. The benefits of digital mailroom creation will span beyond the scope of the Covid-19 pandemic. Such solutions allow a lot more flexibility. When people have the freedom to work away from the office, their performance tends to improve. In addition, a virtual mailroom ensures 24/7 access to information – even when people are on a business trip, away from the office, or visiting a client’s office.
Digital Mailroom Creation Allows for More Efficient Operations
A digital mailroom increases efficiency almost instantaneously, especially if you come across the right partner for the project.
This is one of the best ways to ensure business continuity when your workers have to do their job from home. Even if working from home isn’t a necessity, more flexibility results in higher worker morality, better productivity, and an increased level of engagement.
Through mail scanning, you can ensure data management compliance and improve the security of your mail archive.
You should definitely consider the service if you receive important information through postal mail. Such information could come in the form of contracts, agreements, annexes, invoices, reports, and financial documentation pertaining to customer relationships. All of this data is of sensitive nature and has to be protected properly. Unfortunately, a paper-based archive allows for serious vulnerabilities that can be difficult to address.
Through digital mailroom creation, you can improve customer service and reduce the need for large office spaces.
The time has come to consider a business transformation.
Covid-19 showed the corporate world that a lot of work can be handled remotely. As a result, business operations will never be the same. Gone are the days of the nine-to-five workday. Instead, employees have the freedom to work when and where they feel comfortable (as long as deadlines and business goals are being met).
Mail scanning can establish the foundations of effective flexible work procedures. Do consider this service, as it is affordable and it can create added value for your business.