Another year is almost over and it has been a hectic one.
According to a McKinsey report, the Covid-19 pandemic has accelerated digital transformations and it has contributed to higher levels of workplace flexibility. In fact, as a result of the pandemic, anywhere between 20 and 25 percent of the workforce in advanced economies could start working from home permanently.
Many companies are already embracing a shift to flexible workspaces because of that fact. Working from home during the pandemic showed that productivity doesn’t decline. Employee performance remained stable, which is now suggesting massive potential for the introduction of hybrid or remote work modes.
Document digitization technologies play a big role in embracing such trends. They’re going to be even more important as more and more businesses are considering a switch.
If you’re planning more pronounced digitization efforts, here are some of the tech trends that will come in handy.
Zero Trust Security
The zero trust model will become pronounced as an increasing number of businesses complete a migration to the cloud.
This security model requires the authentication of all users, regardless of whether they’re accessing a platform from within or outside the organization. Continuous validation is another key zero trust element to ensure the effective protection of sensitive data.
According to some reports, the pandemic has increased the adoption of zero-trust solutions and these will become even more prominent in.
In a survey, nearly 90 percent of companies responded that they’re already working on a zero-trust strategy. A third of medical organizations labeled zero-trust security a top priority due to the pandemic and an astounding 94 percent of financial businesses already have a zero-trust plan in place.
Zero trust security validation isn’t that difficult to implement and it’s definitely vital for businesses that adopt and integrate numerous third-party solutions as a part of their document digitization strategy.
Artificial Intelligence and Smarter Automation
A good document digitization strategy involves many things – cloud-based document storage and the right kind
of the document management systems are two of the biggest essentials.
These technologies allow for effortless data retrieval and work on the go.
To realize their full potential, developers of document management systems are constantly working on innovative features.
Artificial intelligence (AI) isn’t something new but such tech is becoming more accessible. Luckily, it has a great place in the world of document digitization because it allows for the creation of intelligent workflows and for smarter automation.
Data processing can be challenging, especially when it comes to a big or complex archive. The good news is that many repetitive, mundane tasks can be automated. AI allows for more effective automation through the introduction of personalized workflows. The best aspect of AI is that it “learns” in the process of doing its job. As a result, workflow creation can become even more complex and tailored as the platform becomes acquainted with corporate archive specifics.
Document Digitization and the Hybrid Cloud
The migration to the cloud is far from a novelty. However, the hybrid model is the one that will take the center stage.
A hybrid cloud refers to a mix of public and private clouds chosen to address distinctive corporate processes.
Public cloud offerings are accessible, affordable, and scalable. In some instances, however, they cannot provide a sufficiently specific solution. In such situations, private clouds would make a lot of sense. They’re still scalable and affordable. The customization potential with such solutions, however, is much higher.
IT architecture on the enterprise level will gain even more complexity as remote work becomes the norm to an extent. It will have to adapt quickly and the hybrid cloud makes that possible.
Extensive Blockchain Adoption for Document Digitization
A final document digitization possibility worth mentioning here is blockchain adoption.
Blockchain technology is mainly known as the one that powers cryptocurrencies. It can, however, be utilized for multiple kinds of validation that go well beyond digital money.
Blockchain can be used to ensure foolproof security systems and easy authentication. It makes a lot of sense in the financial sector, as well as across industries that have to handle sensitive data. Smart contracts can also be based on blockchain technology and once validated, they’ll be nearly unbreakable.
Brand new blockchain uses are coming to the surface each month. This is why you should definitely keep a watchful eye on such technologies. Chances are that they’ll soon offer digital solutions to facilitate lots of your document-related work.
Needless to say, intelligent document digitization technologies will extend way beyond the ones mentioned in this guide. One thing is certain – is going to be an exciting year for everyone interested in modernization. You’ll easily find the solutions to meet your needs and you’ll probably even discover a couple of additional solutions to bring your business to the next level.