Want to convert a paper document into a PDF file quickly? Document scanning is simpler than ever before—you can even do it using your iPhone, iPad, or Android phone rather than a flatbed scanner or all-in-one printer! The most effective methods for document scanning and saving as PDF files on any computer, phone, or tablet are covered in this article. Additionally, we’ll teach you how to turn a document that has previously been scanned in a different format into an accessible PDF. Knowing how to scan documents and save it as a PDF spares you from having to convert it to a format your company doesn’t want, like JPEG. Your computer’s storage space and time are saved as a result.

To scan directly to PDF, first, check the native software of your scanner for a PDF option. A lot of well-known scanner brands provide this choice. If yours doesn’t, you may use a third-party application that controls your scanner and automatically saves the output as a PDF file.

How to use Notes on your iphone to scan documents and create PDFs?

You occasionally need to convert a paper document into a digital file. You might need to submit an online form with a receipt, registration, or another piece of documentation. Another option is to save duplicates of your critical papers on the cloud, where they will always be available and secure against theft or destruction. Such materials are frequently converted to files in the Portable Document Format (or PDFs).

In the past, taking a snapshot of a document and turning it into a PDF required either specialised gear or an outside iPhone app. With the introduction of iOS 11, Apple included a handy document scanner in the Notes app that performs an amazingly fantastic job scanning and converting most documents to PDF. Since it’s not very noticeable, you might not even notice it exists. Using Notes, you may scan, convert, and store documents using Notes, as seen below.

Method to scan a document with Notes

You must first capture your material as a new note before producing a PDF.

1. Open the Notes application.
2. Press the lower-right New Note button.
3. Click the plus sign (+) to include an attachment with the note. (This is how you have drawings or photos in your notes.)
4. From the selection that appears, select Scan Documents.
5. Align the desired document for scanning in the view.
6. If you keep your iPhone or iPad steady, a yellow rectangle will appear over the paper, and the shot should be taken automatically. You can use the shutter button if you don’t.
7. The scan will travel to the lower left corner of the screen, where you may tap it to examine how it turned out before selecting Done or Retake at the top of the screen.

Just keep scanning more pages to create a single multi-page document. When finished, click the Save button in the lower-right corner to display the number of pages you scanned.
Your new note will now contain all of your pages.

How to save your Note as a PDF

Having your scanned papers in Notes can be helpful, but it isn’t always as portable as you would need. So let’s create a PDF out of it.
1. Tap the scanned document while the note is open to receive an enhanced view. All the pages you scanned ought to be accessible by scrolling.
2. Click the Share icon in the screen’s top right.
3. Locate and touch the Create PDF button at the bottom of the sharing sheet.

4. A preview of your PDF will appear. If you like, you may utilise the Markup button in the top right corner to add drawings to the PDF before you save it (it looks like a pen tip).
5. Click Done in the top left corner. The choices to Save File To…, Delete PDF, or Cancel will be provided to you. Select Save File To…
6. A variety of destinations, including iCloud folders and folders on your phone, will then be shown where you may save your PDF. Select a place, then select Add in the top right.

How to save your PDF to another cloud service

You can also quickly save your PDF to a cloud provider other than iCloud, such as Google Drive or OneDrive. Let’s take a step back.
1. After selecting Create PDF from the share menu, hit the Share Menu button once more in the lower-left area rather than clicking Done in the top-left corner.
2. You may transmit your PDF to any application that accepts the PDF file format and the Share option, such as Messages, Mail, Slack, Google Drive, and several more applications for services you may have set up.

3.The interface for selecting where to save your file will depend on the provider. To transmit the PDF, choose the folder (or email or message), and you’re done.

How to delete a note?

There is no need to keep the original note around once your PDF is stored where you want it. Having critical papers saved in many locations is undoubtedly a good idea, but if you want to clear up your Notes app and make some room on your iPhone or iPad, you may remove the original Note.
1. Simply drag the note containing the scans to the left in your list of messages.
2. Tap the Trash bin from the row of icons that displays.

How to scan documents on a printer

With the Canon all-in-one printers in mind, we’ve put up helpful step-by-step instructions if you’re interested in learning how to scan documents on a printer.
The procedures listed here will assist in familiarising you with document scanning on a printer and contain proper instructions for scanning with either Windows or Mac.

Canon

Preparing to scan

Read your Canon printer’s scanning capabilities. All-in-one models should be able to scan, but it’s a good idea first to check your Canon printer handbook to be sure.
Utilise the USB cord with your printer to connect it to your computer. The touch-screen panel on many Canon printers with scanning capabilities may be used to connect wirelessly to the printer.
If your printer has an integrated paper feeder, turn it on and raise the scanner’s lid to reveal the document you want to scan.
Put the paper in the scanner face-down and use the arrow markings on the glass to position it correctly. Read your Canon printer’s scanning capabilities. All-in-one models should be able to scan, but it’s a good idea first to check your Canon printer handbook to be sure.
Utilise the USB cord with your printer to connect it to your computer. The touch-screen panel on many Canon printers with scanning capabilities may be used to connect wirelessly to the printer.
If your printer has an integrated paper feeder, turn it on and raise the scanner’s lid to reveal the document you want to scan.
Put the paper in the scanner face-down and use the arrow markings on the glass to position it correctly.

Scanning: Windows

The “start” logo may be seen in the bottom left corner of the screen.
Enter “windows fax and scan” into the start search box to look for the Windows Fax and Scan App.
There is a Fax and Scan button in the upper-left corner of the window.
Check the scanner’s information; it should display your printer’s model number and the word “Canon.” Click “Modify” to make any necessary changes to the scanner’s information.
Choose the document type by clicking on “profile” and selecting the menu.
Choose the document’s colour by clicking the “colour format” drop-down menu and selecting either Color or Black and White.
Choose the file format by clicking the ‘File Type’ drop-down menu and choosing one of the JPG or PDF options from the list.
Change additional settings: You might be able to change other features before seeing your document, depending on your scanner and your preferences.
If you want to see your document in detail, click preview at the bottom of the window. You may do this to make necessary corrections or re-alignments and then click the preview button once again to see the outcome.
Finally, click scan. You may subsequently find the scanned file by doing the following: Double-click the Scanned Documents folder by choosing Start > File Explorer > Click the Documents folder.

Best Advice About How To Scan Documents