Are you employing cloud computing in your business or have you postponed the introduction of such technologies? If your documents aren’t on the cloud yet, you’re missing exceptional opportunities to organize business processes in a much better way.
It’s been a long time since cloud computing was considered a novelty.
61 percent of businesses completed their migration to the cloud. And amazingly, 81 percent of enterprises already have a multi-cloud strategy in place.
Cloud document storage is an excellent first step that can make processes more flexible and convenient. If you’re seeking opportunities to boost productivity, this is a definite must. Here are several important signs that your business is ready for migration and that you should be making the switch as soon as possible.
High Document Management Expenses
Keeping business documents stored locally or maintaining a paper-based archive can both be very expensive.
Local IT hardware maintenance costs 100,000 dollars per year for every two out of five companies. In addition, having hardware like servers in your office will necessitate space and potentially lead to clutter.
Online document storage is much more cost-efficient and practical. You are only spending money on what your business uses and needs. It’s also very easy to carry out an upgrade and scale up when the time is right.
It doesn’t make financial sense to maintain hardware locally when you could be benefiting from a much more affordable service that comes with added benefits. Thus, if you think that document storage is unjustifiably expensive right now, it’s time to consider cloud document storage for your business.
You Feel Unprepared for Disaster Recovery
How are you doing document backups and do you feel confident in the quality of that archive?
Disaster recovery is essential for every business, even the smallest companies out there. If you lose valuable documents, you could experience serious setbacks and even financial losses.
Companies that don’t have a good disaster recovery plan in place should definitely consider cloud document storage.
When documents are stored on the cloud, there’s no local infrastructure or copies that could get destroyed. In addition, using the right document management system will help you carry out regular backups that will produce safe and comprehensive copies of your entire document archive.
The business intelligence that you’ve gathered through the years is invaluable. You shouldn’t be risking it all just because you don’t feel ready to adopt a new technology yet.
Employees Are Seeking More Flexibility
It’s almost 2022 and the way we work is changing rapidly.
Over the course of the Covid-19 pandemic, many businesses employed remote work. Working from home proved to be effective and productivity losses didn’t happen. Many businesses are now considering the permanent adoption of a more flexible work routine.
Are your employees eager to enjoy more freedom when it comes to doing their job? If so, you need cloud computing.
A cloud-based archive is accessible from any location that has internet access. This means your employees can work from home or a café, they can carry out business presentations at any location. And there isn’t any need to worry about security – cloud document management systems offer an array of safety features that reduce the risk of data breaches significantly.
You’re Struggling with Software Updates, Version Control, and Compatibility
Relying on local hardware and software involves lots of maintenance steps.
You have to make sure that the versions you’re using are the latest. You have to carry out regular updates. And if you rely on multiple solutions, you have to make sure they are all compatible with each other.
Updates, version control, and maintenance will usually have businesses hiring a dedicated IT professional. Not only is such a solution costly, but local maintenance can also often lead to downtime and issues.
Cloud computing eliminates the need for all of this work. Moving documents to the cloud is easy and straightforward, no matter what hardware and software you’ve been using up to that point. And the best part of it all is that you don’t have to worry about maintenance and upgrades – somebody else will be handling such processes and you’ll be left enjoying the service.
Cloud Document Storage – Easier, Cheaper, and Readily Scalable
These are just a few of the reasons why cloud document storage makes sense.
Today, cloud services are more readily available than ever before. They are affordable and customizable, allowing each business to adopt the solution that makes the most sense.
Moving your documents to the cloud before employing any other form of cloud computing will serve as an excellent test. You can explore the adoption, the way employees are going to acquaint themselves with the switch, and the simplification of everyday processes and routines.
No matter what industry you work in, chances are that the time has come to make the switch. The best thing about it is that once you move to the cloud and discover how user-friendly it is, you’ll never want to go back.