Document Scanning Services in San Diego
At Scan N More, we understand that your documents are important to you and your business. That’s why we offer local high-speed document scanning service in San Diego CA, that are both secure and reliable. Whether you need onsite or offsite scanning, we can provide a solution that meets and exceeds your expectations. Our team of experienced professionals are background-checked and HIPPA-Compliant, so you can rest assured that your data is in good hands. We also offer NDA and confidentiality agreements to ensure that your data is always safe and secure. So if you’re looking for a fast, reliable, and secure document-scanning service in San Diego County, give us a call today!
Our document scanning process works like this.
1. File Pick Up & Shipping
First a Scan N More employee will pick up the document boxes from your location and deliver them to our secure production facility. Once they arrive at our facility your boxes will be palletized and inventoried by our warehouse team.
2. File Preparation
Once the your boxes are queued for production. Our certified document preparation technicians will prepare the documents to be scanned. This process consists of removing all staples, paperclips and all joining fasteners and replacing joining fasteners from paperwork.
3. File Scanning
Once file preparation is complete. All scans are captured by high speed Panasonic scanners, using award winning Image Capture Plus technology which runs each page through an image enhancement process. This will return top quality scans, adjusting each image for the best readability. Scanning technicians will verify the image quality of every scanned image, and will rescan images of poor quality before being finali
4. File Indexing & OCR Processing
During this process, each file will be named according to the specification of the client. Most common naming conventions are vendor number, date, period, client/patient names, project names, company name, case/folder files etc. Or naming by box. File conversion of files to searchable PDF.
5. Deliver & Shredding
Once scanning is completed all digitized files will be delivered via Secure download link, or External Hard Drive or flash drive. Document Disposal (Shredding) will be included a certificate of destruction, will be provided once shredding is completed. A free (30 day) review period is available prior to scheduling destruction.
Here Are a Few Reasons You Should Choose a Document Scanning Service
Freeing up space
Scan n More scanning expertise, techniques, and infrastructure can be used to convert physical documents that take up precious space to digital records. A paper-based archive, whether it’s being stored in your home or office, can take up an awful lot of space. Getting documents scanned and digitized allows you to get rid of the filing cabinets. You’ll free up a lot of room or if you have a large and costly office, you could move to a smaller venue.
Better functionality
Let’s face it – a paper-based archive isn’t convenient. Documents can be difficult to find and they’ll be very easy to misplace or lose. These are the reasons why paper-based archives have been known to reduce productivity. A digital archive ensures consistency. Documents are easy to find, especially if your database is scanned and indexed professionally. In order to centrally store scanned and digitally created documents for improved visibility, connectivity, and access, you can import documents from other places, such as other internet repositories, enterprise content management systems (ECMs),, and file shares.
Improve workflow
Your digital documents are scanned and organised by us so you can quickly and easily discover what you're searching for. All of your documents may be easily accessed, shar,ed, and managed using digital documents. Thanks to enhanced searchability, you can quickly and easily locate what you're searching for. In the case of paper documents, precious time is lost when employees spend on average 1-2 hours per day searching through physical papers and storage for the information they want. You may recoup that time and money by using ARC scanning services.
More affordable
You can save money on storage costs as well as important office space by digitising your papers and digitally storing them. Your teams discover what they need more quickly and simply when travelling, which also saves you time and money. Not only is a paper-based archive cumbersome to maintain, but it’s also expensive. Going digital reduces the cost of database management and allows you to dedicate valuable resources to more important aspects of running your business.
Better security
Your electronic data will be protected from unauthorised access by encryption both at rest and during transit across a secure network. Authorized users may access just the information they require thanks to role-based permissions. When you get documents scanned and digitized, you can introduce several layers of security. Encryption, password protection, and access control are all readily available. A digital database can also create detailed access and file modification logs. This way, you’ll know who has seen a file and who has done edits/deletions.
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Frequently Asked Questions
What is a document scanning service?
A document scanning service is a professional service that converts physical documents into digital format using high-quality scanners and software. It allows businesses and individuals to create digital copies of their paper documents for easier storage, retrieval, and sharing.
Why should I use a document scanning service in San Diego?
Using a document scanning service in San Diego offers several benefits. It helps you declutter your office space by reducing the need for physical storage. It improves document organization and accessibility, as digital files can be easily searched, indexed, and retrieved. Additionally, it enhances data security by implementing measures like encryption and access controls.
How does the document scanning process work?
When you hire a document scanning service in San Diego, they will collect your physical documents and transport them to their facility. The documents are then scanned using high-speed scanners, and the resulting digital files are processed, indexed, and organized according to your requirements. The service may also offer additional features such as optical character recognition (OCR) to make the scanned documents searchable.
Is my sensitive information safe with a document scanning service?
Yes, our reputable document scanning service prioritizes the security and confidentiality of your documents. They employ strict security measures to protect your sensitive information, such as secure data transfer protocols, restricted access controls, and confidentiality agreements with their employees. It’s important to choose a trusted and reliable service provider to ensure the safety of your data.our
Can I access my scanned documents remotely?
Yes, most document scanning services in San Diego provide options for remote access to your scanned documents. You can typically access them through secure online portals or document management systems. This allows you to retrieve, view, and share your digital files from anywhere, anytime, as long as you have an internet connection.
What types of documents can be scanned?
Document scanning services in San Diego can handle a wide range of documents, including but not limited to paper files, invoices, receipts, contracts, legal documents, medical records, engineering drawings, and photographs. They can often accommodate different sizes and formats, ensuring that your documents are accurately captured and digitized.