Document Scanning Price Calculator
We understand that it can be difficult to estimate the cost of a document scanning project upfront, as there are a number of additional factors that will affect the final price to scan documents. That’s why we created this free to use document scanning quote calculator. Our scanning calculator helps you to determine how many documents need to scanned based on your method of storage, and provides you with document scanning prices based on your specifications and industry standard costs.
Scanning
Documents
OCR
Packing
Delivery
Disposal
Estimate
Step #1.
How many pages/images do you need to scan?
You can use our tool to estimate, or simply enter the number of pages/images you need to scan. Once you are satisfied with your count, click Next Step.
Standard Banker Box
Large Banker Box
Vertical File Drawer
Lateral File Drawer
Scanned Pages
Large Format Documents
Step #2.
How many pages are each document on average?
You estimated that pages need to be scanned. However, some documents may be 10 pages long, while others may be 200 pages long. In some cases, every page is a separate document (think one page forms). Provide your best guess as to the average number of pages per document.
Step #3.
Would you like the images to be full-text OCR’ed?
OCR (optical character recognition) extracts written or printed text from a scanned document and converts it into machine readable digital text, allowing you to conduct text searches for phrases throughout your documents.
Step #4.
Are your documents already boxed up, or would you like us to box them?
If needed, our team will arrive with all of the necessary packing materials to pack up your documents for transportation to our facility.
Step #5.
How should we deliver your files?
Once the project is complete, we can provide you with your digital files via SFTP, encrypted USB thumnail drive, or upload them into Image Silo, our document managment system.
Step #6.
What would you like to do with your documents after we complete the project?
We can either reassemble the documents back into the original boxes and folders and return them to you, or securely destroy them with our NAID® Certified shredding service one month after scanning and indexing has been completed. You will recieve a certificate of destruction for your records.
Complete
Your Estimate is Below
Your document scanning estimate and details are below. Remember that this free tool is for estimation purposes only and does not substitue a quote from one of our document scanning experts.
Common Questions
Get answers to our most frequently asked document scanning quote questions.
When you’re ready to start your document scanning project, it can be difficult to visualize the number of documents that need to be converted, especially when stored in various containers and filing cabinets around your office.
In order to simplify this estimation, we created this tool to help you determine how many documents you need to scan based on your current storage method.
Each available container type is mapped to an estimated document count ( as you will see when you add a single item in the calculator ) which is multiplied by the industry-standard rate of $.09 per sheet scanned. This makes it easy to take inventory of each storage container you have to get an estimated total cost for your scanning project.
For example, assume you have a 18″ W4 Drawer File Cabinet. Simply input 4 into the matching filing cabinet ( 4 drawers at 18″ each ) to get a rough estimate of (12,800 documents * $.09) = $1,152.00 cost.
Depending on how full your filing cabinets are, you may find that the estimate in our calculator is higher than what you’ll actually pay, assuming that some boxes or drawers are naturally only partially full. You may also receive discounts for bulk scanning which are not accounted for in this tool.
When you’re ready to start your document scanning project, it can be difficult to visualize the number of documents that need to be converted, especially when stored in various containers and filing cabinets around your office.
In order to simplify this estimation, we created this tool to help you determine how many documents you need to scan based on your current storage method.
Each available container type is mapped to an estimated document count ( as you will see when you add a single item in the calculator ) which is multiplied by the industry-standard rate of $.09 per sheet scanned. This makes it easy to take inventory of each storage container you have to get an estimated total cost for your scanning project.
For example, assume you have a 18″ W4 Drawer File Cabinet. Simply input 4 into the matching filing cabinet ( 4 drawers at 18″ each ) to get a rough estimate of (12,800 documents * $.09) = $1,152.00 cost.
Depending on how full your filing cabinets are, you may find that the estimate in our calculator is higher than what you’ll actually pay, assuming that some boxes or drawers are naturally only partially full. You may also receive discounts for bulk scanning which are not accounted for in this tool.
The national average cost to scan a paper document ranges from $0.07 to $.0.12 per page. There are a number of other factors that can affect the price, including the condition of the documents and discounted rates applied for bulk scanning (large volumes = reduced price per page).
The chart below shows the average document scanning prices per page based on the type of material scanned.
When you’re ready to start your document scanning project, it can be difficult to visualize the number of documents that need to be converted, especially when stored in various containers and filing cabinets around your office.
In order to simplify this estimation, we created this tool to help you determine how many documents you need to scan based on your current storage method.
Each available container type is mapped to an estimated document count ( as you will see when you add a single item in the calculator ) which is multiplied by the industry-standard rate of $.09 per sheet scanned. This makes it easy to take inventory of each storage container you have to get an estimated total cost for your scanning project.
For example, assume you have a 18″ W4 Drawer File Cabinet. Simply input 4 into the matching filing cabinet ( 4 drawers at 18″ each ) to get a rough estimate of (12,800 documents * $.09) = $1,152.00 cost.
Depending on how full your filing cabinets are, you may find that the estimate in our calculator is higher than what you’ll actually pay, assuming that some boxes or drawers are naturally only partially full. You may also receive discounts for bulk scanning which are not accounted for in this tool.