Mail Scanning Service

Mailroom Automation Service

Elevate your mailroom into a contemporary, fully automated digital hub using our digital mailroom mail scanning service. Incoming mail is received, organized, and digitized at our secure processing facility. Pertinent mail is swiftly distributed to your team members upon arrival. Say goodbye to traditional, paper-based processes as we introduce you to a digital revolution that includes digitizing documents, virtual mailing, and the convenience of scanned and uploaded files. Our line of business is dedicated to improving customer service and optimizing business processes. With our advanced mail scanning technology, you can efficiently manage mail processing document processing and eliminate the hassle of dealing with junk mail.

Revitalize Your Mail

At the core of your business operations lies your mailroom, serving as a vital link for essential interactions with your customers and suppliers. Embracing mailroom automation empowers your business to rapidly and effectively handle incoming postal mail in a digital format upon arrival. This minimizes response delays and enhances service delivery to your customers. Additional advantages of our digital mailroom service encompass:

Increased Efficiency

Our digital mailroom solutions close the divide between traditional mail and email correspondence, enabling your team to promptly and effectively access essential information from a unified platform, regardless of how it was delivered.

Improve Communication

Sluggish and outdated manual mail processing can harm the speed and quality of communication between your business, customers, and suppliers. Digital mail speeds up responses and improves service quality.

Simplify Collaboration

Information is readily accessible whenever needed, facilitating quick access to essential documents and fostering improved communication and collaboration among your team members.

Reduce Costs

Say goodbye to the requirement for costly scanning equipment, software, manual work, and staff training initiatives. We supply the technology, expertise, and everything else necessary to transform your digital mail aspirations into actualit

Stay Compliant

Crafted to surpass your organization's data privacy regulatory prerequisites, our digital mailroom service aligns with HIPAA/HITECH compliance standards.

Tracking and Accountability

Enhance your comprehension of the data entering your organization and its accessibility by attaining complete insight into the trajectory of incoming mail.

How Does Our Mail Scanning Service Work?

Step 1

Inbound Mail Is Picked Up Or Delivered

Request a daily pickup from your PO Box or office or redirect your mail by revising your address, or opt for us to retrieve it directly from your business PO box, regardless of the quantity, ensuring its secure transfer to our protected mail processing center.

Step 2

Mail Sorting

Before scanning, we sort out unwanted junk mail, minimizing the necessity to convert irrelevant mail into digital format.

Step 3

Your Documents are Digitized

We digitize the contents of every authorized package and upload the resulting digital files to a secure virtual mailbox, enabling 24/7/365 remote access with confidence.

Step 4

Return Critical Mail

You have the option to have checks, legal documents, or any other mail you consider significant sent back to you.

Document Privacy & Security

Ultra-Secure, Incredibly Simple

Prevent your mail from falling into the hands of dumpster divers and data thieves. Our HIPAA and HITECH compliant digital mailroom service provides a secure and well-documented chain of custody for retrieving and delivering your post mail digitally. Your files are encrypted and password protected, preventing anyone without authorization from accessing your mail.

Bring Organization To The Messy Task of Mail Processing.

Empower your business with our extensive expertise and specialized skills to transform your approach to managing inbound mail. Whether your operations span various locations, involve remote teams, or aim to enhance mail process efficiency, our reliable services in secure mailroom automation are designed to elevate your mail workflow. Embrace the future of business communication by reducing paper dependency and transitioning to efficient, paperless solutions. Our cutting-edge digital mailroom solutions are designed to streamline postal mail handling, offering virtual mailbox services, open and scan capabilities, and secure scanning services.

Fits Like a Glove

We’ll collaborate directly with you to design a streamlined mail system that perfectly matches your organization’s needs and objectives.

An All-Inclusive Solution

We handle all the hard work of modernizing your old-fashioned mailroom into a completely automated digital capture solution.

Affordable

Unlike many competitors, we maintain a straightforward and honest pricing approach. Prepare to be pleasantly surprised by the potential savings.

Your Success, Our Partnership

Our dedication to delivering excellent customer service and individualized support for each customer is a source of pride for us.

Whether you operate in a physical office or have embraced remote work, our services are adaptable to your needs. Experience the convenience of virtual mailrooms that seamlessly integrate with your line of business, providing a digital transformation that enhances overall efficiency. Embrace the future with our comprehensive mail management solutions, ensuring your organization stays ahead in the evolving business communication landscape

Your physical mail delivered digitally.

As your business expands, it’s likely that the amount of incoming mail is increasing too. However, traditional paper mail can be slow, ineffective, challenging to manage, and susceptible to human mistakes and data breaches.

Our mail scanning service addresses these issues and beyond by upgrading your outmoded mailroom procedures with a streamlined, paperless automated mail system. If you want to update how your business manages mail, we’re here to assist you.

FAQ

What is a mail scanning service?

A mail scanning service is a solution that converts physical mail and documents into digital formats. It involves receiving your physical mail, scanning the contents, and providing you with digital copies accessible online.

How does mail scanning work?

With Scan N More’s mail scanning service, you designate an address for your mail to be sent to, or we can arrange a daily pickup from your office or PO Box. We receive the mail, scan the envelopes and contents, and upload the scanned images to a secure online platform for your access.

Is mail scanning secure and confidential?

At Scan N More we prioritize security and confidentiality. We employ encryption and secure servers to protect your sensitive information, ensuring that only authorized individuals can access the digital copies.

What are the benefits of using a mail scanning service?

Mail scanning services offer several advantages, including reduced paper clutter, faster access to mail regardless of location, improved workflow efficiency, and enhanced disaster recovery plans.

Can I choose which mail items to scan?

Yes, our mail scanning service allows you to specify which mail items you want to be scanned. You can choose to scan all mail, specific categories, or even individual items, providing flexibility according to your needs.

How do I retrieve and manage my scanned mail?

Once your mail is scanned, you can usually access it through a secure online portal provided by Scan N More. From there, you can view, organize, download, and even forward the digital copies to relevant parties, streamlining your communication processes.

Secure document imaging for every industry

We offer high-volume scanning solutions for a diverse range of businesses and government agencies. With our extensive experience and expertise, we can revolutionize the way you handle your records. Let our team assist you with:

On-Site Scanning Services

Many organizations have delicate documents that are impractical to transport, sensitive records that must remain on-site, or vast document archives that are too cumbersome to relocate. We have designed an on-site scanning and imaging service to address the challenges of digitizing such records.

Large Format Document Scanning

At Scan N More, we simplify the scanning procedure, offering rapid indexing and scanning for documents of any scale. Choose between on-site or off-site scanning options. Our cutting-edge large-format scanning devices adeptly handle expansive drawings and schematics.

Legal Copy Services

Scan N More offers secure high-speed Legal Copy Services. We Understand Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & on-site mobile scanning/legal copy services, file shredding, and even blueprint scanning.

Medical Record Scanning Services

Scan N More offers secure high-speed Medical Record Scanning Services. Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & onsite mobile scanning/copy services and file shredding.

Mail Scanning Services

Mail Scanning Service Area

Orange County
Los Angeles County
Riverside County
San Bernardino County
San Diego County
San Francisco County
Santa Clara County
Ask about our Nation Wide Coverage

Request a Quote Today

Email

info@scannmore.com

Phone

1-800-593-1826