Security for every record.
Your business records may include sensitive documents, medical charts, legal files, blueprints, archives, and data-bearing media. Scan N More builds each project around clear handling instructions and accountable handoffs.
Pre-project control reviewWe define pickup, handling, delivery, return, and final disposition before work begins.
The risk is not only the scan. It is every handoff.
Sensitive information can exist in an envelope, on a medical chart, inside a legal file, across a set of plans, or on a retired hard drive. A trustworthy process needs to explain who handles it, where it goes, how it is delivered, and what happens at the end.
Scan N More uses a project-specific workflow so security is not left to assumption. Before work begins, we can walk through pickup, authorized access, production, digital delivery, physical return, retention, and destruction requirements with your team.
Built around people, place, process, and proof.
Security is strongest when it is operational. These controls shape projects across Scan N More’s service lines and can be adapted to your organization’s handling requirements.
View the current privacy overview →Screened people
Team members are screened for their roles, trained in confidential handling, and bound by confidentiality obligations.
Protected facility
Published facility controls include alarm systems and motion detection, with client materials kept within the agreed production workflow.
Defined accountability
The project plan establishes how records are received, prepared, scanned, delivered, returned, retained, or destroyed.
Controlled delivery
Completed files can be delivered through an approved secure download method or approved physical media, based on project requirements.
One standard of accountability, adapted to the work.
Different records carry different risks. Each service uses the controls that fit the material, location, delivery method, and final disposition.
Mail Scanning
Defined pickup, authorized sorting, secure digital delivery, and a distinct return path for checks, legal documents, and other critical originals.
Document Scanning
Controlled receipt, preparation, indexing, image-quality review, secure delivery, and client-approved return or disposition.
On-Site Scanning
Your sensitive records remain at your location while trained operators and production equipment are deployed to you.
Medical Records
HIPAA- and HITECH-oriented workflows, Business Associate Agreement support when applicable, and secure onsite or offsite handling.
Legal Copy Services
Confidential handling, onsite or offsite options, client-defined indexing, secure delivery, and optional documented destruction.
Large-Format Scanning
Pickup inventory, controlled preparation, image-quality review, client-defined naming, and secure delivery for plans, maps, and drawings.
Document Shredding
Mobile destruction options, trained handling, secure recycling, and a certificate of destruction for your records.
Hard-Drive Destruction
Onsite or offsite media-destruction options, verification records where applicable, and a certificate of destruction after completion.
A defined path for critical originals
Mail and checks receive their own custody path.
They are identified as critical originals and follow the return instructions established for your account. Scan N More’s role is secure receipt, authorized digitization, protection, and return—not depositing, negotiating, or endorsing client checks.
Pickup source, authorized recipients, scanning rules, return timing, and exceptions can be confirmed before launch.
Authorized pickup or receipt
Mail is picked up by a Scan N More driver, retrieved as agreed, or delivered to the processing location according to the service plan.
Sort by written instruction
Incoming items are separated according to your instructions so authorized mail moves forward and irrelevant mail is handled as agreed.
Identify critical originals
Checks, legal documents, and other designated originals are placed on a return path rather than treated as ordinary paper mail.
Digitize and deliver securely
Authorized items are scanned and delivered through the route identified for your account.
Return physical items
Checks and designated originals are returned to your office during the next scheduled daily pickup unless your written plan specifies otherwise.
Secure delivery is not the final question.
A complete project also defines what happens to the originals and the working materials after you approve the digital files.
Trusted with complex records.
Organizations featured in Scan N More’s existing client portfolio.
Know the process before you hand over the records.
The strongest security conversation happens before the first pickup. These are the questions we expect careful clients to ask.
What happens when a check arrives in our mail?
Checks are treated as critical originals. Scan N More identifies them during authorized sorting, digitizes them only when your instructions allow it, and returns physical items to your office during the next scheduled daily pickup unless your written service plan requires a different path. Scan N More does not deposit, negotiate, or endorse client checks.
Can sensitive records stay at our location?
Yes. On-site scanning is available when documents are too sensitive, fragile, valuable, or operationally important to transport. Scan N More brings equipment and trained operators to your facility so the records can remain under your oversight.
Who can handle our documents?
Scan N More publishes that employees are screened, receive role-appropriate training, and sign confidentiality agreements. Exact staffing, access expectations, and client-specific restrictions can be addressed during project planning.
How are completed digital files delivered?
Delivery is matched to the project. Published options include secure download links and approved physical media such as an external drive. Confirm the delivery method, recipients, and file organization before production begins.
Are confidentiality agreements or BAAs available?
Scan N More offers confidentiality agreements for protected projects. For applicable medical-record engagements, the workflow can include a Business Associate Agreement aligned with the client’s HIPAA and HITECH responsibilities.
What happens to originals after scanning?
Originals can be returned, retained for an agreed review period, or destroyed when authorized. Applicable scanning workflows include a 30-day review period before scheduled destruction, and certificates of destruction are available after qualifying services.
Tell us what cannot leave your control. We’ll build the workflow around it.
01 Identify what cannot leave your location
02 Confirm authorized pickup and recipients
03 Define return, retention, or destruction
Walk through your requirements →