On-Site Mobile Scanning Service and Copy In Newport Beach CA
We Provide On-Site Mobile Scanning Service and Copy In Newport Beach CA
At Scan N More, we provide top-notch on-site mobile scanning service and copy in Newport Beach, CA. Our services are designed to meet the unique needs of our clients, and we pride ourselves on providing fast, efficient, and accurate solutions that help our clients get the job done right the first time. Our experienced professionals are equipped with the latest technology and tools to handle all scanning and copying projects, from large-scale documents to small-scale images. We understand the importance of providing high-quality scans and copies, and we strive to ensure that our clients are delighted with the results.
Why Choose Us?
If you are looking for a top-notch on-site mobile scanning service and copy in Newport Beach, CA, look no further than our company. With our experience, technology, customer service, and quality, we are confident that we can meet your scanning and copying needs. Contact us today to learn more about our services and how we can help you get the job done right.
We offer a wide range of services to meet the needs of our clients, including:
On-Site Mobile Scanning: We understand that many of our clients have busy schedules and may not have the time to bring their documents to our office. That’s why we offer on-site mobile scanning services. Our team will come to your location and scan your documents on-site, ensuring that you don’t have to worry about transporting them.
Document Scanning and Archiving: We specialize in document scanning and archiving, and we have the equipment and expertise to handle all types of documents, including legal documents, medical records, blueprints, and more. Our team can scan and archive your documents, ensuring you have access to them whenever needed.
Large Format Scanning: We have the technology and expertise to handle large format scanning projects, including architectural and engineering drawings, maps, and posters. Our large format scanners can handle documents up to 60 inches wide, ensuring we can manage even the largest projects.
Copying and Printing: Besides scanning services, we also offer copying and printing services. We can handle all types of projects, from small-scale copying to large-scale printing. Our team uses high-quality equipment and materials to ensure that your copies and prints are of the highest quality.
OCR and Data Extraction: We use Optical Character Recognition (OCR) technology to extract data from your scanned documents. This technology allows us to convert your documents into editable text, making it easier for you to work with the data.
Our onsite document scanning process works like this.
1. Onsite Setup
Scan N More Employees will set up and provide all equipment necessary to conduct and complete the scanning project. We can supply up to three scanning operators at additional cost to meet page count deadlines. One scanning operator can scan and prep up to 10,000 pages per day.
2. File Preparation
Once your boxes are queued for production, our certified document preparation technicians will prepare the documents to be scanned. This process consists of removing all staples, paperclips, and all joining fasteners and replacing joining fasteners from paperwork.
3. File Scanning
Once file preparation is complete. All scans are captured by high-speed Panasonic scanners, using award-winning Image Capture Plus technology, which runs each page through an image enhancement process. This will return top-quality scans, adjusting each image for the best readability. Scanning technicians will verify the image quality of every scanned image and will rescan images of poor quality before being finalized.
4. File Indexing & OCR Processing
Each file will be named according to the client’s specifications. The most common naming conventions are vendor number, date, period, client/patient names, project names, company names, case/folder files, etc. Or naming by the box. File OCR conversion of files to searchable PDF.
5. Delivery & Shredding
Once the scanning is completed, all digitized files will be delivered via a Secure download link or External Hard Drive or flash drive. Document Disposal (Shredding) will be included a certificate of destruction, which will be provided once shredding is completed. A free (30-day) review period is available before scheduling destruction.
Here Are a Few Reasons You Should Choose On-Site Mobile Scanning Service and Copy In Newport Beach CA
Eliminate Transportation Costs
On-site document scanning helps businesses reduce the costs of transporting documents to a second facility, eliminating the need for drivers, packing, shipping, and more. This provides substantial cost savings in cases where a high volume of paper records must be scanned.
Reduced Risk
Each time a document passes hands, the confidentiality of the data it contains is put in jeopardy. Our on-site scanning service digitizes sensitive documents at your location, avoiding the potential risks introduced by transporting them.
Oversight and Accountability
Your on-site scanning service allows you to monitor your documents throughout the digitization process closely. This helps to ensure that documents are handled to your standards and provides additional oversight over the digitization process
Accessibility
When you digitize your records, it is vital to ensure they are fully accessible at all times. On-site scanning provides this, while off-site transport can impede access in emergencies or if there's a natural disaster and power goes out. For our team members to work efficiently during projects, we often need some move paperwork around so as not to disrupt their workflow too much but also ensure those documents don't get lost because nothing is worse than having vital information right under one's nose! Scanners make sure everything stays where it's supposed
Collaborate
Document conversion projects typically have complex requirements and strict guidelines that must be followed. Conducting the scanning process at your facility enables your team to participate actively in the conversion process, providing valuable insights and guidance when required.
FAQ:
Q: What is on-site document scanning?
A: On-site document scanning is a service where a professional scanning team comes to your location to scan your documents. This service is designed to provide convenience to clients who have a large volume of documents or who cannot transport their documents to a scanning service provider.
Q: What types of documents can be scanned on-site?
A: On-site document scanning services can handle a wide variety of documents, including legal documents, medical records, financial records, blueprints, and more. The scanning team will work with you to determine the best scanning methods for your specific documents.
Q: Is it safe to have my documents scanned on-site?
A: Yes, on-site document scanning is safe and secure. The scanning team will take precautions to protect your documents and ensure that they are not damaged or lost during the scanning process. Additionally, on-site document scanning services are often fully insured to provide clients with additional peace of mind.
Q: How long does the scanning process take?
A: The time it takes to scan your documents will depend on the volume and type of documents you have. However, on-site document scanning services are typically faster than traditional scanning services because the scanning team is able to work with you directly to expedite the process. The scanning team will provide you with an estimated timeline for the completion of your project.
Q: What happens to my documents after they are scanned?
A: After your documents have been scanned, you will typically have the option to receive them in a digital format, such as a PDF or TIFF file. You may also have the option to receive the original documents back or have them securely shredded. The scanning team will work with you to determine the best choice for your needs.
I hope these FAQs have been helpful. If you have any additional questions or concerns about on-site document scanning services, please don’t hesitate to reach out to a professional scanning team for more information.
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On-site Mobile Document Scanning Near Me
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