Document Scanning Services In Santa Clara County , CA
We have over 15 years in the industry and have helped many companies nationwide with their scanning projects and file-scanning needs. We offer On-Site and Off-Site Document Scanning Service in Orange County for customers who feel more comfortable having their file scanning performed at their location. Give us a call today to speak with one of our experts about your next scanning project.
About Us
At Scan N More, we understand that managing paper documents can be challenging. They’re often bulky, difficult to store, and quickly lost or damaged. Paper documents are notoriously difficult to search through, meaning important information can be tough to find when needed. We offer onsite document scanning services to help businesses convert paper files into digital formats.
Our document scanning services in Orange County are quick, efficient, completely secure, and HIPPA Compliant- meaning that your data will be well-protected from start to finish. And because digital files are easy to search and share, you’ll be able to find the information you need when you need it, without any wasted time or effort. Whether you’re looking to meet compliance requirements or create a more efficient system for your data, Scan N More is here to help.
Secure Document Scanning And Imaging Services In Orange County, CA
We offer High-speed Document Scanning Services in Orange County that help your company transform its physical paper into digital files. Our aim as a company is to help companies find the right solutions. We will find a solution that addresses all your company’s needs. Getting a paper-based archive scanned and digitized, using our document management system and customizing its features, enhancing workflow, and dealing with some of the most common document-related security concerns. Over the years, we’ve worked with multiple customers on archive digitization. We put together a cost-effective solution that works with any business regardless of size.
How Does Document Scanning Work?
Our document scanning service process works like this.
1. File Pick Up & Shipping
First a Scan N More employee will pick up the document boxes from your location and deliver them to our secure production facility. Once they arrive at our facility your boxes will be palletized and inventoried by our warehouse team.
2. File Preparation
Once the your boxes are queued for production. Our certified document preparation technicians will prepare the documents to be scanned. This process consists of removing all staples, paperclips and all joining fasteners and replacing joining fasteners from paperwork.
3. File Scanning
Once file preparation is complete. All scans are captured by high speed Panasonic scanners, using award winning Image Capture Plus technology which runs each page through an image enhancement process. This will return top quality scans, adjusting each image for the best readability. Scanning technicians will verify the image quality of every scanned image, and will rescan images of poor quality before being finali
4. File Indexing & OCR Processing
During this process, each file will be named according to the specification of the client. Most common naming conventions are vendor number, date, period, client/patient names, project names, company name, case/folder files etc. Or naming by box. File conversion of files to searchable PDF.
5. Deliver & Shredding
Once scanning is completed all digitized files will be delivered via Secure download link, or External Hard Drive or flash drive. Document Disposal (Shredding) will be included a certificate of destruction, will be provided once shredding is completed. A free (30 day) review period is available prior to scheduling destruction.
Secure document imaging for every industry
We offer high-volume scanning solutions for a diverse range of businesses and government agencies. With our extensive experience and expertise, we can revolutionize the way you handle your records. Let our team assist you with:
On-Site Scanning Services
Many organizations have delicate documents that are impractical to transport, sensitive records that must remain on-site, or vast document archives that are too cumbersome to relocate. We have designed an on-site scanning and imaging service to address the challenges of digitizing such records.
Large Format Document Scanning
At Scan N More, we simplify the scanning procedure, offering rapid indexing and scanning for documents of any scale. Choose between on-site or off-site scanning options. Our cutting-edge large-format scanning devices adeptly handle expansive drawings and schematics.
Legal Copy Services
Scan N More offers secure high-speed Legal Copy Services. We Understand Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & on-site mobile scanning/legal copy services, file shredding, and even blueprint scanning.
Medical Record Scanning Services
Scan N More offers secure high-speed Medical Record Scanning Services. Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & onsite mobile scanning/copy services and file shredding.
Mail Scanning Services
Elevate your mailroom into a contemporary, fully automated digital hub using our digital mailroom mail scanning service. Incoming mail is received, organized, and digitized at our secure processing facility. Pertinent mail is swiftly distributed to your team members upon arrival.
Here Are a Few Reasons You Should Choose a Document Scanning Service
Freeing up space
Scan n More scanning expertise, techniques, and infrastructure can be used to convert physical documents that take up precious space to digital records. A paper-based archive, whether it's being stored in your home or office, can take up an awful lot of space. Getting documents scanned and digitized allows you to get rid of the filing cabinets. You'll free up a lot of room or if you have a large and costly office, you could move to a smaller venue.
Better functionality
Let’s face it – a paper-based archive isn’t convenient. Documents can be difficult to find and they’ll be very easy to misplace or lose. These are the reasons why paper-based archives have been known to reduce productivity. A digital archive ensures consistency. Documents are easy to find, especially if your database is scanned and indexed professionally. In order to centrally store scanned and digitally created documents for improved visibility, connectivity, and access, you can import documents from other places, such as other internet repositories, enterprise content management systems (ECMs),, and file shares.
Improve workflow
Your digital documents are scanned and organised by us so you can quickly and easily discover what you're searching for. All of your documents may be easily accessed, shar,ed, and managed using digital documents. Thanks to enhanced searchability, you can quickly and easily locate what you're searching for. In the case of paper documents, precious time is lost when employees spend on average 1-2 hours per day searching through physical papers and storage for the information they want. You may recoup that time and money by using ARC scanning services.
More affordable
You can save money on storage costs as well as important office space by digitising your papers and digitally storing them. Your teams discover what they need more quickly and simply when travelling, which also saves you time and money. Not only is a paper-based archive cumbersome to maintain, but it’s also expensive. Going digital reduces the cost of database management and allows you to dedicate valuable resources to more important aspects of running your business.
Better security
Your electronic data will be protected from unauthorised access by encryption both at rest and during transit across a secure network. Authorized users may access just the information they require thanks to role-based permissions. When you get documents scanned and digitized, you can introduce several layers of security. Encryption, password protection, and access control are all readily available. A digital database can also create detailed access and file modification logs. This way, you’ll know who has seen a file and who has done edits/deletions.
Watch Our Short Video
Learn about what our document scanning services can do for your business.
FAQ
What is document scanning and why do I need it?
Document scanning is the process of converting physical documents into digital format. It allows you to store, manage, and access your documents more efficiently. Scanning your documents can save space, reduce clutter, and make information retrieval faster and easier.
How does document scanning work?
Document scanning involves using specialized scanners to convert paper documents into digital files. The documents are fed through the scanner, which captures images of each page. Optical character recognition (OCR) technology is often used to convert the scanned images into searchable and editable text.
Are my scanned documents secure and confidential?
Scan N More’s professional document scanning services prioritize the security and confidentiality of your documents. They implement strict data protection measures like encryption, secure storage, and access controls. Additionally, reputable services often offer non-disclosure agreements (NDAs) to ensure the privacy of your sensitive information.
What types of documents can be scanned?
Document scanning services can handle a wide range of document types, including invoices, contracts, medical records, HR files, Legal copy services and more. They can scan various sizes of paper documents and other formats like photographs and architectural drawings.
Can I access and search for specific documents after they are scanned?
Yes, once your documents are scanned and converted into digital format, you can easily search for specific files using keywords or document attributes. Document scanning services often provide indexing and categorization options, making locating and retrieving the documents you need simple.
How long does the document scanning process take?
The time required for document scanning depends on the volume and complexity of the documents. Scanning a small batch of documents can be completed within a few hours, while larger projects may take several days or weeks. The scanning service can provide you with a more accurate estimate based on your specific requirements.