Latest Developments In Document Shredding

We make shredding your confidential documents convenient and secure!

Document shredding is a vast issue that covers everything from regulatory compliance to document recycling to privacy protection. We get three or more queries about paper shredding per week, so it makes sense. We’ve answered your most commonly asked paper shredding questions to assist you better comprehend the subject.

Why is Document Shredding Important?

Paper documents are destroyed by being chopped into very tiny bits as part of the document shredding process. The prevention of identity theft and the secure disposal of personal information are the two major goals of document shredding. A paper shredder might be as big as a huge trash bin or as little as a rubbish pail.

A multibillion dollar industry called identity theft is used to finance organised crime. It takes specialised tools, a well-developed infrastructure, and expertise to make phoney identity. It only takes one or two bits of personal information from your trash to steal your identity.

To protect customer confidentiality, sensitive information from banks, hospitals, and financial institutions must be destroyed. However, all businesses place a great focus on controlling the destruction of secret records. Internal employees, investors, and shareholders are all driven to get access to sensitive data. In many major organisations, a methodical document shredding procedure is now a required component of file management programmes.

Any business that offers a service where a client would reasonably anticipate privacy is obligated by law to take all practical precautions to preserve such privacy. The most secure approach for getting rid of secret information is to completely destroy the paper. Businesses may swiftly and effectively delete papers with document shredder.  After being destroyed, papers may be recycled without putting the firm at danger.

Three techniques are offered for shredding documents: cross tab, strip cut, and professional firm. The level of certainty that the papers have been destroyed is the same for all procedures. Shredding your documents is an easy and efficient approach to get rid of all of your private and confidential information.

How Does Document Shredding work?

First, pick from a range of shredding services that are especially tailored to your company’s needs. From periodic shredding for ongoing security to one-time shredding, when records are destroyed all at once.
The procedure is quick, easy, and secure. Next, just specify how you want your papers shredded, from on-site to off-site shredding.

Your local, uniformed driver, who has been trained to follow our unique chain of custody—InControl Solution—will deliver locked shred containers to store your papers in once you’ve determined the when and where.

Your driver takes a mobile shredding vehicle to your workplace for on-site shredding.

Driver: [For devastation that has been seen, we only come to you. You know, it’s always entertaining to see how our customers respond to the strength of our shredders.]
In the case of off-site shredding, your driver checks your containers three times: once before your materials are destroyed and once again before collection and when they are loaded into our secure vehicles.

The chain of custody procedure we utilise at the warehouse guarantees that we are responsible for your confidential papers from pickup to disposal. We are aware of how crucial this information is to you, therefore there is never any compromise in the protection of your papers.]
You will be given a certificate of destruction once your papers have been entirely destroyed, and your materials will then be recycled to create new paper goods.

Furthermore, the Scan n More site makes it simple to manage your shredding services online and keep track of how much you’ve recycled.
To put it simply, we at Scan n More treat your information as if it were our own.

5 Reasons Why You Need Document Shredding

1.) Storing Documents is a Risk.

Many offices have access to a lot of storage space, sometimes in the shape of a warehouse or a basement, in cities all throughout San Diego. Having enough space for papers is typically not a problem.

While you must keep some papers for a predetermined period of time, it is frequently in your best interest to get rid of them after that period has gone. Security is the problem. Shredding these documents as soon as possible can prevent them from being lost or falling into the wrong hands because they frequently contain important information.

2.) Small Offices Still Need Shredding.

The documents you create might pose a security risk regardless of the size of your organisation. Even if the number of papers for new businesses may be fairly minimal, a single error involving client information might ruin your image. You may ensure that private papers don’t disappear by hiring a shredder service.

3.) Offices are Difficult to Secure.

Security in the office is not an issue of trust. The majority of business owners have faith in their staff to handle papers carefully and protect sensitive information. Nevertheless, it’s shockingly simple to leave your organisation vulnerable to a data leak, regardless of how much you trust your staff. Leaving a document in a printer or even on a desk might cause it to disappear..

4.) Environmental Responsibility Matters.

While it is true that a large portion of paper destroyed by a home machine winds up in a landfill, trustworthy document destruction companies are dedicated to long-term recycling programmes. The paper that these businesses shred is not dumped in a landfill. Instead, these sellers deliver the little pieces of paper to a facility for recycling, where they may be turned into new paper goods. Any remaining information on those fragments is erased throughout the procedure, further enhancing its security.

5.) It Takes Almost No Time.

Using a document destruction provider takes practically no time away from your organization, in contrast to in-office shredding, which necessitates an employee gathering papers and spending time putting them into a shredding machine. You may easily deposit papers in sites collection bins and mobile shredding trucks, and a professional technician will transport to the truck where the whole contents are shredded. Your necessary time is almost none, even if the task is done off-site.

It’s simple to find a reliable data and document destruction firm in South Florida or San Diego. Simply get in touch with the Scan N More team right away, and we’ll assist you with all of your demands for information destruction as well as any other needs you might have for disposing of IT assets.

If you are interested in finding projects that address funding climate change, it would be beneficial for you to explore resources that offer information on grants for climate change.

7 Document Shredding Facts You Should Know

The services that destroy documents are unpopular with identity thieves. Why? Because it’s one of the best methods to shield people and organisations from its highly adverse impacts.
Take into account the following fascinating information concerning your document shredding services that you might not have realised.

1. The majority of identity theft and fraud may be linked to paper material, such as information retrieved from the trash or a lost or stolen wallet or chequebook. One in five data breaches include paper documents, according to the 2015 BakerHostetler Incident Response Report.
2. Garbage is regarded as public property. Identity thieves like doing that. The Supreme Court of the United States ruled in the 1988 case California v. Greenwood, 486 U.S. 35, that trash on the curb is public property under the Fourth Amendment.
3. In addition to being crucial for security and cybersecurity, document destruction is also required by law. Currently, a number of state and federal regulations require you to protect all sensitive data relating to your workers and clients. All private and dated business information must be destroyed in order to comply with these specific requirements. It is essential to safeguard your company by safely destroying any documents that don’t need to be kept.
4. The Health Insurance Portability and Accountability Act (HIPAA) This 1995 law mandates that anyone working in the healthcare sector securely destroy patient information.
5. The Fair and Accurate Credit Transaction Act (FACTA) of 2003, which mandates appropriate shredding of abandoned customer information, was put into effect to assist lower the risk of identity theft.
6. The Gramm-Leach-Bliley Act (GLBA) This law, which came into effect in 1999, mandates that banks and financial companies safeguard the privacy of consumer data..
7. The paper pieces produced by the most sophisticated document shredding machines are just 3 mm x 9 mm.
8. There are other things you can shred besides paper. Some companies that shred documents will also destroy your hard discs after destroying them. Rubber bands, staples, binder clips, and hanging file folders can all be destroyed by other shredders.
9. To guarantee that your sensitive papers were entirely destroyed in accordance with the highest standards in the business, ask your shredding service for a Certificate of Destruction.

The cost of outsourcing your shredding is low: Operating an office shredder may cost more than $100 per month when you take into account staff salaries and perks as well as depreciation and equipment maintenance costs. Professional paper shredding also gets rid of labor-intensive internal document disposal procedures that reduce productivity and profit margins.