Expert Mobile On-Site Scanning Services
On-Site Scanning Services & Mobile Scanning
Many organizations have delicate documents that are impractical to transport, sensitive records that must remain on-site, or vast document archives that are too cumbersome to relocate. We have designed an on-site scanning and imaging service to address the challenges of digitizing such records. Our offering includes top-tier scanning equipment, expertly trained staff with HIPAA certification, and over two decades of experience in scanning and indexing. All these resources will be brought directly to your location. Our team will set up a secure scanning pipeline within your premises, enabling you to efficiently and safely complete your project without having to transport your valuable documents.
Transform Your Paper with our On-Site Document Scanning Services
Scan N More specializes in scanning documents for various industries. Throughout the years, we have come across numerous companies that possess highly delicate, unique documents or confidential files. We provide on-site scanning services to guarantee your valuable papers’ safety. We have even conducted some of our most significant scanning projects at our client’s facilities. Or Off-Site at our scanning facility.
If you’re looking for a reliable document scanning service to streamline your digitization process, Scan N More’s scanning facility is equipped with high-speed scanners and scanning experts who specialize in document conversion and document management. We handle all types of documents, whether it’s paper documents or electronic files, ensuring that your documents are accurately scanned and easily accessible in electronic format. With our document scanning projects, you can eliminate the need for physical storage space and reduce transportation costs. Once scanned, you can search and access your electronic documents effortlessly, saving time and improving productivity. Trust our scanning services to provide you with a seamless and efficient document scanning experience, allowing you to focus on your core business operations.
Locations Where We Provide On-Site Scanning Services
At Scan N More, we offer efficient document scanning services at various locations catering to diverse industries. We conduct on-site scanning services at several places, including but not limited to:
✅ Financial Institutions: We offer document scanning services to various financial institutions, including banks, credit unions, and other financial organizations.
✅ Insurance Companies: We provide efficient scanning solutions to insurance companies, ensuring they can process their clients’ claims and policy documents without hassle.
✅ Government Offices: We also offer scanning services to government offices, including federal and state agencies. We understand the importance of maintaining the confidentiality of sensitive documents, and we ensure that our services meet their requirements.
✅ Medical Centers: We assist medical centers, hospitals, and doctor’s offices with their scanning needs, enabling them to maintain accurate patient records and access them easily.
✅ Law Offices: We provide document scanning services to law firms and legal departments, helping them manage their case files and legal documents more effectively.
✅ Amusement Parks: We also offer document scanning services to amusement parks and entertainment venues, allowing them to efficiently manage their guest records and other documents.
✅ Educational Facilities: We provide document scanning services to schools, colleges, and other educational institutions, ensuring they can access critical academic records and administrative documents.
✅ Restaurant Franchises: We help restaurant franchises, and food service providers manage their documents, including menus, financial records, and employee records.
✅ Fitness Facilities: We offer scanning solutions to fitness centers and gyms, enabling them to efficiently manage their membership records and financial documents.
✅ Residential Locations: We also offer scanning services to individuals and families, helping them organize their documents, including tax records, insurance documents, and other necessary paperwork.
Here's how our on-site document scanning service works.
Planning
We will discuss your document scanning goals and develop a customized plan to help you achieve them. Streamline your document management with our on-site scanning services. Trust us to handle your on-site document scanning services needs efficiently and securely. We are here to help.
1. Onsite Setup
Scan N More Employees will set up and provide all equipment necessary to conduct and complete the scanning project. We can supply up to three scanning operators at additional cost to meet page count deadlines. One scanning operator can scan and prep up to 10,000 pages per day.
Discover the convenience of our onsite document scanning service. We bring the scanning process to your location, ensuring maximum efficiency and security. With competitive onsite scanning services pricing, we offer cost-effective solutions tailored to your needs. Our experts handle all aspects of onsite scanning document management, saving you time and resources. Say goodbye to manual document handling and embrace streamlined operations with Scan N More’s onsite scanning services. Experience the peace of mind that comes with knowing your sensitive documents remain onsite while being digitized by our professionals. Let us transform your document management workflow with our reliable and efficient onsite document scanning.
2. File Preparation
Once your boxes are queued for production, our certified document preparation technicians will prepare the documents to be scanned. This process consists of removing all staples, paperclips, and all joining fasteners and replacing joining fasteners from paperwork.
3. File Scanning
Once file preparation is complete. All scans are captured by high-speed Panasonic scanners, using award-winning Image Capture Plus technology, which runs each page through an image enhancement process. This will return top-quality scans, adjusting each image for the best readability. Scanning technicians will verify the image quality of every scanned image and will rescan pictures of poor quality before being final
4. File Indexing & OCR Processing
Each file will be named according to the client’s specifications. The most common naming conventions are vendor number, date, period, client/patient names, project names, company names, case/folder files, etc. Or naming by the box. File OCR conversion of files to searchable PDF.
5. Delivery & Shredding
Once scanning is completed, all digitized files will be delivered via a Secure download link or External Hard Drive or flash drive. Document Disposal (Shredding) will include a certificate of destruction, provided once shredding is completed, search and access. A free (30-day) review period is available before scheduling destruction.
Top 5 Reasons You Should Choose a On-Site Document Scanning Service
If you have a collection of paper documents that cannot be easily moved but need to be digitized, Scan N More is at your service. We offer highly secure on-site scanning solutions to businesses across the northeast, including Los Angeles, Orange County, San Diego, Riverside County, and the entire western eight states.
Our team of scanning experts will set up a high-speed scanning setup right at your location, allowing us to digitize and index your documents without them ever leaving your premises. The advantages of our on-site scanning service include:
Eliminate Transportation Costs
On-site document scanning helps businesses reduce the costs of transporting documents to a second facility, eliminating the need for drivers, packing, shipping, and more. This provides huge cost savings in cases where a high volume of paper records must be scanned.
Reduced Risk
Each time a document passes hands, the confidentiality of the data it contains is jeopardized. Our on-site scanning service digitizes sensitive documents at your location, avoiding the potential risks introduced by transporting them.
Oversight and Accountability
Your on-site scanning service allows you to monitor your documents throughout the digitization process closely. This helps to ensure that documents are handled to your standards and provides additional oversight over the digitization process.
Accessibility
When you digitize your records, it is vital to ensure they are fully accessible at all times. On-site Document scanning provides this, while off-site transport can impede access in emergencies or if there's a natural disaster and power goes out. For our team members to work efficiently during projects, we often need some move paperwork around so as not to disrupt their workflow too much but also ensure those documents don't get lost because nothing is worse than having vital information right under one's nose! Scanners make sure everything stays where it's supposed
Collaborate
Document conversion projects typically have complex requirements and strict guidelines that must be followed. Conducting the scanning process at your facility enables your team to participate actively in the conversion process, providing valuable insights and guidance when required.
Rapid Deployment
Scan On Demand
If you require immediate on-site scanning for a short-term period, we are here to assist you. Our expert team is fully prepared to swiftly deploy to your location, enabling you to address any urgent business requirements that may arise. Whether it’s an office move, a surge in workload due to seasonal demands, audits, or any other critical need, we’ve got you covered.
Say goodbye to the hassle of hiring extra staff and procuring or renting costly equipment. Our service offers all the resources necessary to efficiently complete your scanning project at a reasonable price.
FAQ's
Factors that can affect pricing for On-Site document scanning services:
Q: How many pages do you need to scan?
A: Multiply the boxes by 2,500 to get an idea of how many pages you have. If you have 50 standard paper boxes, multiply 50 times 2,500 to create 125,000 pages. Lower-volume scanning projects have a higher unit cost.
Q: How much prep work is required to get your documents ready for scanning?
A: Removing staples from paper documents, rubber bands, and other fasteners from your records can take time. The documents must also be taken out of folders or binders. Your cost will increase if the heavy prep is required to prepare your documents for scanning.
Q: How much re-prep is required for your documents after they have been scanned?
A: Once your documents are scanned, will they need to be stapled together or put back in their original folders/binders? If not, eliminating this step saves time and money. If you are not legally required to keep files, destroying them after they have been scanned is a good idea.
Q: Which index fields need to be captured from your records?
A: When scanning records, we need a logical way to order, name, and index each document. The least expensive way to index a box of records is to name them by what’s on the box (names, years, etc.), and look them up digitally as you would if you were looking through the physical box. For an extra few pennies, you could have them OCRed, allowing you to search the files by keywords. As the level of complexity increases for indexing your files increases, so does the data entry cost.
Q: Do you need on-site document scanning services, or can the records be transported?
A: Most document scanning projects are performed in our secure facility; however, some clients require that we scan documents at their sites. We handle on-site scanning projects around the country. Still, additional fees exist to set up equipment and operators at your site.
Q: Are your documents being uploaded into a document management system?
A: If so, we can handle the indexing and data formatting to ensure your electronic documents are correctly imported. Depending on the complexity of your system, our level of effort varies.
Ready to take the next step? Contact us for a price quote to get started!
Secure document imaging for every industry
We offer high-volume scanning solutions for a diverse range of businesses and government agencies. With our extensive experience and expertise, we can revolutionize the way you handle your records. Let our team assist you with:
On-Site Scanning Services
Many organizations have delicate documents that are impractical to transport, sensitive records that must remain on-site, or vast document archives that are too cumbersome to relocate. We have designed an on-site scanning and imaging service to address the challenges of digitizing such records.
Large Format Document Scanning
At Scan N More, we simplify the scanning procedure, offering rapid indexing and scanning for documents of any scale. Choose between on-site or off-site scanning options. Our cutting-edge large-format scanning devices adeptly handle expansive drawings and schematics.
Legal Copy Services
Scan N More offers secure high-speed Legal Copy Services. We Understand Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & on-site mobile scanning/legal copy services, file shredding, and even blueprint scanning.
Medical Record Scanning Services
Scan N More offers secure high-speed Medical Record Scanning Services. Confidential documents and private data require special handling. Scan N More is a trusted leader in our industry and offers offsite & onsite mobile scanning/copy services and file shredding.
Mail Scanning Services
Elevate your mailroom into a contemporary, fully automated digital hub using our digital mailroom mail scanning service. Incoming mail is received, organized, and digitized at our secure processing facility. Pertinent mail is swiftly distributed to your team members upon arrival.
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On-Site Document Scanning Service Near Me
- City of Orange City of Aliso, Viejo City of Anaheim, City of Brea,
City of Buena Park, City of Capistrano Beach, City of Corona Del Mar, City of Costa Mesa, City of Cypress, City of Dana Point, City of Foothill Ranch, City of Fountain Valley, City of Fullerton, City of Garden Grove, City of Huntington Beach, City of Irvine, City of La Habra, City of La Palma, City of Ladera Ranch, City of Laguna Beach, City of Laguna Hills, City of Laguna Niguel, City of Laguna Woods, City of Lake Forest, City of Los Alamitos, City of Midway City, City of Mission Viejo, City of Newport Beach, City of Newport Coast, City of Placentia, City of Rancho Santa Margarita, City of San Clemente, City of San Juan Capistrano, City of Santa Ana, City of Seal Beach, City of Silverado, City of Stanton, City of Sunset Beach, City of Surfside, City of Trabuco Canyon, City of Tustin, City of Villa Park, City of Westminster, City of Yorba Linda,
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